Policies & Guidelines
I, the undersigned legal guardian of the individuals listed, fully understand and acknowledge that participation in sports or activities involving height or motion, including but not limited to rock wall climbing, gymnastics, tumbling, cheerleading clinics, camps, private lessons, birthday parties, field trips, group events, Ninja Zone, stunting, and any other activities conducted within the facilities of Gym Star Sports Center (hereinafter collectively referred to as "Activities"), entails inherent risks of potentially severe injuries, including permanent paralysis or death. I am fully aware of these dangers and, in consideration for permitting the individuals named above to participate in any and all programs at Gym Star Sports Center, including Ninja Zone, I willingly and voluntarily consent to their participation in the Activities. I hereby ACCEPT ALL RISKS associated with their participation in these Activities. In further consideration for allowing my child to use the Gym Star Sports Center facilities, I, on my own behalf and on behalf of my child, as well as our respective heirs, administrators, executors, and successors, hereby COVENANT NOT TO SUE and FOREVER RELEASE Gym Star Sports Center, Ninja Zone, its officers, directors, shareholders, employees, or other representatives, whether paid or volunteer, from all liability for any and all damages or injuries suffered by my child while under the instruction, supervision, or control of Gym Star Sports Center. I also understand and acknowledge that it is my responsibility as a parent or legal guardian to inform my child of the inherent dangers and risks associated with the Activities. I further understand that Gym Star Sports Center and Ninja Zone will endeavor to provide a safe gym environment and will conduct all Gymnastics/Ninja skills in a responsible and professional manner. I hold Gym Star Sports Center and Ninja Zone harmless for any injuries that may occur in both indoor and outdoor areas associated with the gym activities. I recognize that Gym Star Sports Center will communicate safety messages and implement appropriate teaching styles and progressions during the Activities, but I acknowledge that there are inherent risks involved, and my child's participation remains my sole responsibility. Additionally, I understand that any parent or guardian participation during class time, open gym sessions, or parties carries inherent risks, and I participate at my own risk. By accepting this policy, I acknowledge that I have carefully read and fully understand the contents of this Liability Waiver and Release of Claims. I voluntarily agree to its terms, and I intend this document to be a complete and unconditional release of all liability to the greatest extent allowed by law.
Unauthorized and unsupervised use of the gym is strictly prohibited. Any accidents or injuries that occur during unauthorized use are the individual's responsibility, and Gym Star Sports Center is not liable. Please report unauthorized use to gym staff. Violations may result in warnings, suspension, or expulsion. Your safety matters. Contact us with any questions or concerns.
We follow CDC guidelines regarding COVID-19 By entering this facility, you are aware that you agree to fully accept all known and unknown risks, including the potential risk of exposure to any illness, including but not limited to respiratory illnesses such as the coronavirus (COVID-19). Although we regularly sanitize our equipment, you understand that you may be exposed to the coronavirus or its symptoms through no fault of our own. Known coronavirus symptoms include fever, coughing, shortness of breath, pneumonia, kidney failure, and may include other symptoms, stroke or even death (collectively "Symptoms"). You understand and agree that you will hold us harmless, and you will not hold us liable for any real or perceived Symptoms of COVID-19 or any other disease, illness, or condition, nor for exacerbating any existing symptoms, and you fully agree to accept all risks of entering the facility, using the equipment, working with personal trainers, attending classes, and/or interacting or being exposed to other members.
If you or your child is sick with a fever of 100 degrees or over, green drainage, consistent cough, vomiting, diarrhea, or overall feeling unwell, PLEASE STAY HOME. If you have a confirmed/possible covid exposures, please notify us immediately. SELF SCREEN AT HOME: if a child is dropped off with any cold/flu/covid symptoms they will be promptly isolated and need to be picked up within 15 minutes. Please make sure you continue to self-screen. Continued care is being taken regarding extra cleanings and increased air flow through our facilities.
All students are subject to an annual registration/anniversary fee. This fee is valid for one year. It must be paid upon sign-up or shortly after and will be billed annually to active members. The registration fee is mandatory and includes administrative expenses, insurance, and related costs. The fee's validity commences on the date of payment and is non-refundable. It is not applicable to camps, clinics, open gyms, parents' nights out, or similar events. The fee may be adjusted based on operational expenses.
As long as space is available, you can enroll at any time of the month and your account will be prorated to reflect a late enrollment for that month. Once your student is enrolled it is assumed you will stay in our program. To withdraw from our program you must adhere to our drop policy.
Submit emailed written notice by the 1st of the month for enrollment termination by month-end. Email the office at info@gymstarsports.com .
Example: To be dropped from the program by September 30th, submit a drop notice by September 1st. Should you submit a drop notice on September 3rd, please be aware that the effective drop date will be deferred until the end of the following month, which is October 31st. Please note that we do not offer prorated tuition adjustments for drop requests.
Failure to provide written notice by the deadline results in continued enrollment and billing for your class spot.
Non-attendance does not constitute withdrawal. Verbal notices are not accepted.
Payment responsibility remains regardless of student attendance.
Payment: Recreational tuition is auto-charged and prepaid monthly upon enrollment.
Billing Schedule: Recreational account statements are emailed on the 15th, and charges occur on the 20th of each month.
Payment Grace Period: If your payment on the 20th fails, you have until the end of that month to make the payment.
Enrollment Drop: Failure to make payment by month's end will result in immediate enrollment termination. You'll need to re-enroll if space is available.
Account Delinquency: We reserve the right to drop enrollment for delinquent accounts.
Tuition Calculation: Tuition is based on 48 out of 52 operating weeks in the calendar year, divided into 12 months.
Annual Tuition Adjustment: Tuition may increase annually based on operating expenses.
No Proration: Tuition will not be prorated for months with planned closures since this is accounted for in our 48 operating weeks.
Example: We do not charge more for 5 classes in a month or less for 2 classes in a month.
Guardians must notify the front office, via email at info@gymstarsports.com, in the case of an absence.
Students are allowed ONE make up per month, in an open gym.
Absences must be reported within 24 hours of the absence, Absences not reported to the front office within 24 hours, via email are not eligible for a make up.
The make-up expires at the end of the month when the student is absent.
All make-up requests must be pre-registered and approved by our office.
Make-up sessions are only available exclusively during our open gym sessions.
Please note that make-ups are no longer permitted in active classes to maintain a focused learning environment.
Missed classes do not qualify for refunds or credits.
Make-up opportunities can only be used during active enrollment.
Team and Academic tuition are expected to be paid for the duration of the school or competitive season. Failure to pay may result in expulsion. These account statements are emailed on or around the 25th and charged on the 1st of every month. If payment is not made in full by the 5th of the Month, your account will incur a $25 late fee and must be paid in full with tuition in order for your child to return to practice/school. If your account has not been paid in full by the 5th and no payment arrangement made, your child cannot attend practice/school until full payment has been reconciled.
All CTE monies are non refundable for any reason. If your athlete chooses to leave the competitive season early, and the CTE balance has not been paid in full, your account will be charged the outstanding balance prior to enrollment termination.
Holiday Closures:
Thanksgiving Break
4th of July
Christmas Break
New Year's Eve and Day
Memorial Weekend
Labor Day Weekend
Martin Luther King Day
Juneteenth
These closures are already factored into our annual tuition. There are no makeups for these holidays. There are no make-ups for holidays that business is open for such as Columbus Day, Halloween, Veteran’s Day, and President’s Day, etc.
In the event of unforeseen class cancellations due to staff sickness, shortage, or unexpected gym closures (e.g., weather or power outages), we will issue account make-ups. These make-ups will remain on your account for 2 months and can be used during enrollment or at designated Open Gym sessions.
I certify and guarantee that when purchasing from Gym Star Sports Center or affiliated merchants, (i) the credit card or bank account draft (ACH Draft) information I provide is accurate and complete, (ii) my credit card company or financial institution will honor the charges I incur, and (iii) I will settle the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties. I hereby grant authorization (in the case of online payment or autopay information provision) for Gym Star Sports Center to debit my bank or credit card account. I acknowledge that I must adhere to the Drop Policy and procedure. In order to enroll in any of our services, it is a prerequisite to have an active payment card on file. In the event of a dispute initiated through my financial institution, this action will be considered a breach of contract, potentially leading to, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.
By providing your debit card, credit card, or bank account information and opting in for recurring payments, you affirm that you have the authority to authorize debits or charges to the payment information specified herein. You grant Gym Star Sports Center permission to electronically debit or charge the payment information on a recurring basis for the amount due on or after the due date for your payment. This authorization will remain in effect until you notify us of your intention to revoke this authorization, and we have a reasonable opportunity to act on your notice. You may opt out of recurring billing through your online account at www.gymstarsports.com. You have the option to print or store this authorization electronically for your records.
All sales are final. Classes have limited openings and are reserved for as long as you are enrolled, there are no refunds for any classes missed. Please refer to our make-up policy for missed classes.
Credits are considered on a case-by-case basis. Valid reasons for credits include a doctor's note for injury, relocation, or a family bereavement. Credits cannot be used for enrollments exceeding 30 days prior to the request. Refunds are not available, and account credits expire after 1 year.
We offer a 10% enrollment sibling discount for your 2nd, 3rd, and 4th family members. An active Military/Service Member discount of 10% is available with proof of I.D. Please note that only one discount per family is permitted. These discounts are a privilege and may be subject to change. Discounts cannot be applied after payment. Ensure your discount is reflected on your statements.
We partner with Blue Skies for Children and the Lummi Tribe etc. offering in-house scholarships when available. Scholarship recipients must demonstrate patience and gratitude for this support. Scholarships may be revoked for excessive absences, tardiness, poor behavior, or lack of regular communication. Just like all our customers, we require a valid payment card on file at all times. Occasionally, scholarship-related account issues may arise. If your account is debited due to delayed scholarship funds, we will credit your account and may process a refund to your card once the funds are received. Please note that scholarships cannot be applied to services already received or previous enrollments. It's essential to maintain good communication and standing with both your scholarship program and our office managers. If you miss more than two consecutive classes, please contact our office to ensure you can still maintain good standing.
Arrival & Pickup: Arrive 5-10 minutes early. Pick up on time or notify us of delays. Escort your child to and from your car safely. Exceeding LATE pick up of more than 15 minutes, recurring and without notice, will result in a late fee of $25. We're not responsible for kids outside class hours. Parents/guardians must pick up promptly. Attendance: Regular attendance is required. Notify us of absences via email. Enrollment may be discontinued for attendance or behavior issues.
Class Start Times:
● Arrive on time for warm-up, as late arrival is disruptive to classes. ● Recreational gymnasts arrive up to 5-10 minutes early.
● Parents MUST supervise kids at all times until classes have begun.
● Children under 6 may not be left in the gym before the start of class without a guardian.
● Classes start promptly at the class time listed.
● Timely pickup prioritizes child safety.
Behavior:
● Maintain good behavior throughout class.
● Disruptive students may be asked to sit out.
● Parents may be asked to aide their child during class if our coaches are unable to run class effectively due to student behaviors.
● Communicate with the coach if your child is anxious or fearful.
● Enrollment can be discontinued for attendance or behavior concerns.
Class Attire and Requirements:
● Girls: leotards and shorts or leggings
● Boys: T-shirts (tucked in) shorts
● Not allowed in the gym: chewing gum, jewelry; necklaces, rings, or large earnings, buttons, watches or zippers on clothing.
● Secure hair away from the face.
● Barefoot, no socks allowed
● Store personal items in provided cubbies; we're not responsible for lost or stolen items.
● Label your student's personal items with their full name; water bottle. Ninja Zone Uniform:
● Ninja Zone is a licensed program; a Ninja uniform is required for enrollment.
● The uniform includes 1x Ninja shirt, poster, and stickers to track your progress at home. Priced at $35.
● Uniform fees are billed upon Ninja Class enrollment (or when available).
● Visit the front desk or speak with your Ninja Coach on your first day of class for uniform sizing.
● Uniform fees may change as per our licensing agreement.
Policy: The use of drugs, alcohol, and tobacco within 50 feet of our buildings is strictly prohibited. Enforcement: If we suspect a violation of these rules, we reserve the right to involve law enforcement.
Policy: We adhere to Safe Sport rules and guidelines. No child is to be left unattended with an adult. Mandatory Reporting: As mandated reporters, we are obligated to report any concerning information we hear or observe to ensure the safety of all individuals involved.
Due to insurance restrictions, no one is allowed in the training area before class without an instructor. Siblings and friends that are not enrolled in class must remain outside the training area and must be supervised by an adult. When class is over, gymnasts must leave the training area. The instructor will need to start the next class and cannot be held responsible to supervise. For the safety of those in class, spectators are asked to please keep the noise level as low as possible.
At our facility, the safety and well-being of the children in our care are our utmost priorities. To maintain a secure environment, we have established the following policy:
Authorization for Access:
● Only individuals with a direct relation to a child, those providing caregiving duties, or those officially listed on the child's account as a parent or guardian are permitted access to our facility. Verification of Identity:
● To ensure the security of the children, all individuals not recognized as a parent, guardian, or authorized caregiver must provide proper identification upon request. Right to Remove Unauthorized Individuals:
● We reserve the right to remove, deny entry to, or take any necessary action regarding individuals who do not meet the criteria outlined above. Our commitment is to the safety and privacy of the children entrusted to our care. This policy is implemented to protect the children, their families, and maintain a secure environment. We appreciate your understanding and cooperation in helping us achieve these objectives
Preschool age Open Gym, Parents/guardians are required to monitor their children. All parents/guardians using gym equipment must be listed on your account and have approved our most current policies, specifically our liability policy. All Open Gym participants must have current approved policies to participate.
It should be assumed to stay within one level for one year. Students are evaluated ongoing, and formally on a quarterly basis. Students who achieve their class curriculum requirements will be recommended to move up to the next skill level and can do so effectively the following month. If there are no suitable class options available, athletes will remain in their current class and be placed on a waiting list until a spot in the desired class becomes available.
I certify and guarantee that when purchasing from Gym Star Sports Center or affiliated merchants, (i) the credit card or bank account draft (ACH Draft) information I provide is accurate and complete, (ii) my credit card company or financial institution will honor the charges I incur, and (iii) I will settle the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties. I hereby grant authorization (in the case of online payment or autopay information provision) for Gym Star Sports Center to debit my bank or credit card account. I acknowledge that I must adhere to the Drop Policy and procedure. In order to enroll in any of our services, it is a prerequisite to have an active payment card on file. In the event of a dispute initiated through my financial institution, this action will be considered a breach of contract, potentially leading to, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.
By providing your debit card, credit card, or bank account information and opting in for recurring payments, you affirm that you have the authority to authorize debits or charges to the payment information specified herein. You grant Gym Star Sports Center permission to electronically debit or charge the payment information on a recurring basis for the amount due on or after the due date for your payment.
This authorization will remain in effect until you notify us of your intention to revoke this authorization, and we have a reasonable opportunity to act on your notice. You may opt out of recurring billing through your online account at www.gymstarsports.com. You have the option to print or store this authorization electronically for your records.
All sales are final. Classes and camps have limited openings and are reserved for as long as you are enrolled, there are no refunds for any classes or camps missed. Please refer to our make-up policy for missed classes.
Credits are considered on a case-by-case basis. Valid reasons for credits include a doctor's note for injury, relocation, or a family bereavement. Credits cannot be used for enrollments exceeding 30 days prior to the request. Refunds are not available, and account credits expire after 1 year.
We offer a 10% enrollment sibling discount for your 2nd, 3rd, and 4th family members. An active Military/Service Member discount of 10% is available with proof of I.D. Please note that only one discount per family is permitted. These discounts are a privilege and may be subject to change. Discounts cannot be applied after payment. Ensure your discount is reflected on your statements.
We partner with Blue Skies for Children and the Lummi Tribe etc. offering in-house scholarships when available. Scholarship recipients must demonstrate patience and gratitude for this support. Scholarships may be revoked for excessive absences, tardiness, poor behavior, or lack of regular communication. Just like all our customers, we require a valid payment card on file at all times. Occasionally, scholarship-related account issues may arise. If your account is debited due to delayed scholarship funds, we will credit your account and may process a refund to your card once the funds are received. Please note that scholarships cannot be applied to services already received or previous enrollments. It's essential to maintain good communication and standing with both your scholarship program and our office managers. If you miss more than two consecutive classes, please contact our office to ensure you can still maintain good standing.
I understand and give permission for photos and videos of my child to be used in print or broadcast media as deemed appropriate for the promotion of Gym Star Sports Center.
To ensure a positive and inclusive experience for all participants in our programs, camps, and events, we welcome children with special needs. However, in the interest of maintaining a conducive learning environment and respecting the needs and expectations of all students and families, we have the following guidelines:
Parent/Aide Assistance Policy: To ensure the smooth participation of children with special needs in our programs, camps, or events, parents/guardians must either provide an aide or actively participate themselves during the session. This helps us support the child without disrupting the class. Please note that the parent/guardian or their aide is participating at their own risk. If they are unable to manage the child's needs or behavior and disrupt the class, we may need to remove them from the session.
Promoting Inclusivity: Our goal is to support all students, including those with special needs, in a way that respects their unique requirements and ensures their safety.
Behavioral Expectations: If a special needs child's behavior becomes consistently disruptive, poses a safety risk, or hinders the learning experience of others, we reserve the right to remove the child from the class or event.
Alternative Options: In such cases, we may recommend private lessons during quieter times at the gym, where we can better address the individual needs of the child while maintaining safety and a suitable learning environment for all participants.
We are committed to fostering a welcoming and inclusive atmosphere, and these guidelines are intended to strike a balance between accommodating special needs children and ensuring a positive experience for everyone involved.
Behavior Management at Shooting Stars Preschool: We help students develop appropriate behavior skills with a focus on positive interventions. Our steps are as follows: Step 1 - Verbal Warning/Redirection: Teachers give verbal warnings and redirect students. Step 2 - Low-Level Interventions: Teachers use low-level interventions like missing a turn or withholding stamps. Step 3 - Staff Meeting for Further Interventions: If needed, staff discuss next-level interventions. Step 4 - Parent Conference: After three separate removals, a parent conference is scheduled to seek parental input on behavior. Step 5 - Parent Picks Up Child: If behavior continues, parents pick up the child after a conference. Step 6 - Decision about Future: If no improvement occurs, we may assess if our preschool is the best fit. Our goal is to create a positive learning environment. Contact us with any questions or concerns.
Information Highlights: School Hours: 9:30 AM to 12:30 PM, with classroom entry at 9:20 AM.
Age Requirements: Pre-K: 4 years old by September 1st, Preschool: 3 years old by September 1st. Daily Schedule: Three blocks of time: academic, gymnastics, and playtime/social-emotional.
No School & Special Events: Check the school calendar for updates.
Emergency Drills: We conduct age-appropriate emergency drills once a week in October.
Tuition: Yearly tuition divided into 9 equal payments, processed on the 1st of each month. Temporary Withdrawal: Temporary withdrawal may affect re-enrollment, with a $75 re-enrollment fee.
Parent Communication/Registration: Update essential information in the Parent Portal. We primarily use email and text for communication.
Check In/Out: Children have assigned drop-off and pick-up doors. Notify teachers of pick-up changes at drop-off.
Snack: Parents provide healthy snacks; no junk food. Allergies should be communicated directly to the teacher.
Clothing: Students should wear comfortable, gym-friendly clothing. Easily manageable clothing and shoes are encouraged for independence.
Assessments: Mid-year and end-of-year assessments are provided.
Winter Weather: School closures due to weather communicated by 7:30 a.m.
Illness: Keep sick children at home for at least 24 hours after fever or vomiting. Staff will call parents if a child becomes ill during school hours.
Potty Training: Students should be potty trained. Consistent accidents may require a parent pick-up. Sunscreen: Parents are responsible for applying sunscreen before school.
Other Information: We create memory books for each student and welcome donations to enhance the learning environment.
We're committed to a safe and nurturing environment for your child's growth and development at Shooting Stars Preschool. Your child's education and well-being are our top priorities. Contact us with any questions about our policies. We look forward to a fantastic school year together!